When a company wants to make a wise and well-informed decision, it has the option to generate a business report that will serve as a roadmap or guiding document for its executives. Business reports usually use factual information and research to examine data, evaluate performance, and offer certain suggestions regarding the future of the company. Nowadays, it is one of the most effective business communication tools. Thus, one skill you definitely have to master before joining the business world is business report writing. Typically, managers require reports when there is a specific issue that has to be discussed. In this case, when writing a business report, the employee responsible for the task will have to include the information relevant to the issue and provide recommendations based on the analysis. The latter is the basis for an effective business report, so it is crucial to present and interpret the findings clearly and comprehensively. The readers should be able to understand what the conclusions and recommendations are based on. So, if you are looking for effective techniques, guidelines or hints on how to write a business report, we’ve got you you covered. Read on to find everything you need and prepare a powerful document every time you are required to.

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Business Report: What Is It?

A business report is a compilation of information and analyses that facilitates easy access to relevant data within a company. It is a formal piece of writing that is focused on a particular problem and is usually requested by management, and prepared by a senior member of the company. The document should have a condensed and focused style, while also considering the intended audience. Despite the fact that the primary readers are expected to have a deep understanding of the topic, it is important to remember that there may be secondary readers having only a partial grasp of the subject. In addition, business reports are aimed at offering recommendations for addressing and resolving a certain issue.

Another thing to keep in mind when dealing with such type of reports is its purpose. Such papers are created to facilitate decision making. For this reason, the author of the report has to be clear on the recommended decisions and the rationale behind them. If the purpose of the report can be easily summarized (e.g., after reading this report, the readers will understand …), then it is written effectively.

The Importance of Writing a Business Report

Creating business reports is vital for a number of reasons. The most important ones are as follows:

  • Identifying the opportunities to grow;
  • Discovering problems and handling them fast;
  • Having a paper trail;
  • Assessing potential partners;
  • Keeping things clear and transparent for the stakeholders;
  • Defining and setting new company objectives.

In general, the companies that conduct business reporting confirm that regular monitoring as well as reporting brings them concrete and significant benefits.

The Proper Structure of a Business Report

The organization of the paper is crucial regardless of its length (note that a business report can include from one to 100 pages), as it enables readers to navigate the document easily. While the specific structure may vary based on the document length or company standards, below you can see a common and reliable structure, that includes the following components:



Front matter

In this part, you should begin with your name, contact information, job title, and the submission date. You may also include a title for the report.

Executive summary

Some companies may require an executive summary following the front matter section. The executive summary provides a comprehensive overview of the report, including the background, main findings, and recommendations. It serves as a quick reference for readers who want to grasp the key points without reading the entire document.


Here, one should introduce the topic and provide context, along with the purpose of the paper.

Key findings

In this section, you should present relevant facts, data, and the most significant discoveries that align with the purpose stated in the background. Be specific and clear in this part, as the entire paper relies on the information provided here.


Here you are to summarize and interpret the main findings, identify any issues discovered within the data, and address questions raised by the report’s purpose.


You have to propose solutions to the problems identified in the conclusion and summarize how these solutions would be implemented. While expressing your own opinion in this section, try to avoid personal pronouns and maintain a perspective aligned with the company’s viewpoint.


You should also include a list of sources for all the information cited throughout the paper. This will allow readers to verify the information and explore the same sources, if desired.

In fact, the business report format is distinct from academic research reports or narrative writing formats. It follows a structured layout with clearly defined sections. If you are new to writing business reports in your studying or job, it is advisable to consult your supervisor before you begin, to be certain that you have to adhere to the standard business report format.

Different Types of Business Reports

Business reports come in various types. While all business reports generally follow a similar format, knowing the specific type you are required to prepare ensures that you provide the necessary information to address the problem at hand. The five basic types include:

Analytical Reports

An analytical report assists companies in making informed decisions. It is focused on solving a specific problem by providing background information and describing the current situation within a certain company. What is more, it may present potential outcomes for different solutions, enabling the company to anticipate changes based on the course of action that it has chosen. Analytical reports are detailed and may be requested under tight time constraints to address immediate problems.

Research Reports

Unlike academic research reports, business research reports are commonly used when a company aims to develop a new service or product. Multiple individuals, such as researchers, scientists and analysts, typically collaborate to gather the information needed for this type of paper. It contains detailed qualitative and quantitative information and plays a vital role in decision-making during the development of new offerings.

Explanatory Reports

Management-level professionals may find it difficult to grasp intricate details of a company, particularly when research is involved. Explanatory reports aim to explain research or other findings in order to inform future decisions. It is essential to consider the audience when writing an explanatory report to strike the right balance between under-explaining or over-explaining complex concepts.

Informational Reports

This type of reporting provides the audience with objective and unbiased information about a company. The paper presents factual data, such as company statistics (e.g., financial performance during the previous fiscal year, employee count, etc.), without any bias or interpretation.

Progress Reports

Various projects within companies often span several years, and progress reports serve as updates to demonstrate how things are advancing. Depending on the project phase, these reports may or may not include data or findings. Regular progress reports may be expected during project implementation.

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How to Write a Business Report: The Essentials

If you want to understand how to write a business report, take into account the following information. Such reports are characterized by their objective, formal and extensively researched nature. Each fact presented must be clear and verifiable, regardless of whether the paper focuses on a specific situation or evaluates the overall performance of the entire company. Thus, if you want to learn how to write a professional report, pay attention to the following rules:

  1. There is no place for redundancies and wordiness in a business report. Remember that the readers of the document are business people who do not have time for digesting superfluous information that is not meaningful.
  2. Depending on the requirements and needs of the target audience, the paper can be written in plain text or using graphs, tables, and illustrations.
  3. Generally, all reports have the following components: introductory information, findings, discussion, summary and recommendations. However, if the time is limited, reports can start with conclusions and recommendations followed by introduction and findings.
  4. The most crucial characteristic of business reports is accuracy. This principle applies both to presented data and the language. Therefore, do the fact checking and carefully proofread the document to make sure it is free of typos or any grammatical and stylistic mistakes.
  5. Apart from being accurate, a successful report must be objective. It is crucial to distinguish between facts and bias. In addition, the paper should maintain an impersonal tone and be based on the company’s perspective. So, always make sure the style remains impartial.
  6. Remember that in business reports language matters a lot. You should avoid subjective descriptions that influence the reader’s emotions. Just let the data speak for itself. Additionally, personal pronouns like “I think we should …” should be avoided. What is more, the basis of your language should be understandable and easy vocabulary as well as straightforward sentence structures. So, use short sentences and avoid jargon in your paper.

How to Write a Business Report Step by Step

If you want to get to know more about how to write a business report, or are aiming to enhance the quality of your reports, here are step-by-step instructions to help you achieve your goals:

  • Step 1: Conduct research before starting the writing process. Understand your target audience and their knowledge level on the report’s topic. Explore suitable business report examples and templates. Consider including additional resources and documents in the appendix.
  • Step 2: Create an outline to maintain a clear structure. A well-planned outline ensures that your project remains concise, coherent, and on-topic.
  • Step 3: Determine formatting guidelines. Check if the company has specific formatting rules for official documents. If not, establish your own formatting guidelines to maintain a professional appearance. Choose a simple and readable format.
  • Step 4: Craft an engaging title. The title should be clear and captivating. Use a different font size for the title and include the author’s name below it.
  • Step 5: Write the introduction. It should explain the purpose of the paper and provide background information on the topic. Mention significant improvements since the last report, if any.
  • Step 6: Divide the body of the paper into sections. Organize the data into logical sections to create a coherent narrative about your business. Sections such as methodology, hypothesis, survey, and findings help present the data in an organized and readable manner.
  • Step 7: Choose illustrations. Support each section with relevant graphs, charts, tables, or other visual aids to enhance understanding.
  • Step 8: Conclude effectively. End the report with a concise conclusion that summarizes the main data. Avoid making it too lengthy. If recommendations are not included in a separate section, they can be added here along with assessments.
  • Step 9: Gather additional documentation. Collect any additional documents, images, surveys, or attachments needed for the reporting.
  • Step 10: Add a summary. Write a summary paragraph after completing the report. This paragraph, usually placed at the top, should highlight the report’s objective, methodology, key findings, and conclusions.
  • Step 11: Revise your work. Ensure a professional appearance by thoroughly reviewing your report. Correct any errors and verify expressions or terminology using online resources. Make sure your writing is clear and concise, and double-check all facts and numbers.

We hope that the abovementioned guide has provided you with some clarity regarding your question of how to write a business report properly. Using the right tools, meaningful language, and thoughtful planning, you will be able to create effective reports with more skill and efficiency.

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Some Good Business Report Topics for You to Get Inspired

If are given such a task, it may be difficult for you to find an appropriate topic. Here are some interesting business report topics to inspire you:

  • Analyzing accounting challenges and solutions for opening a new restaurant in another country.
  • Recommendations for acquiring software to track revenue transactions.
  • The effects of current congressional tax laws on businesses and the general population.
  • The impact of changes in accounting legislation in the early 2000s.
  • Revising an annual corporate report for shareholders.
  • Exploring different business organization options for a new start-up and their effects.
  • Analyzing and providing recommendations on CEO compensation.
  • Evaluating customer service practices at local banks and identifying best practices for your bank.
  • Developing management strategies and tactics for a potential takeover.
  • Providing recommendations for self-promotion for a clothing company.
  • Designing a telecommuting pilot program for working at home. Budget, rules, guidelines and recommendations.
  • Studying Gap’s strategy, reports, and social responsibility initiatives.

These topics should provide you with inspiration for writing an outstanding paper. If you find the process challenging, you can always seek assistance from our team of qualified business report writers. Simply leave a “write my business report for me” request, and our team will start working on your order promptly.

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  3. You can use our message system and contact the writer at any stage of the writing process. When we receive a request “Write my business report for me,” a team of dedicated professionals starts their work. As long as they work on your order, you should not be concerned about the quality, plagiarism, and meeting the deadline because our professional papers always exceed our clients’ expectations. The writer assigned to your order will write the paper from scratch. Your plagiarism-free paper will be delivered to you according to the deadline.
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